5-Step Guide To Stop Procrastinating And Get Motivated
Do you know the feeling of being overwhelmed by a task? It might be a project at work, an assignment for school, or even just the daily chores that pile up in your house. You know it’s something you have to do… but right now, it seems like too much effort.
It’s easy to put off important tasks and focus on less urgent, more enjoyable, and easier activities. But did you know that procrastination can also impact your personal health? It can lead to stress, anxiety, depression, and even job loss. So it’s important to take proactive steps to prevent it.
In this article, we’ll share some tips for how to overcome procrastination and get stuff done!
- Step 1: Be brutally honest about your priorities
- Step 2: Stop feeling guilty
- Step 3: Change how you describe yourself
- Step 4: Build systems to accomplish goals
- Step 5: Reward yourself for your work
- FAQs About how to stop procrastinating
- The truth about procrastinating
5 steps on how to stop procrastinating
Everyone procrastinates from time to time, but if you’re constantly putting things off and finding yourself overwhelmed by a growing list of things to do, we have some tips for you.
Here are five steps to help you stop procrastinating and get stuff done.
Step 1: Be brutally honest about your priorities
How often has someone asked you to do something and you told them, “I don’t have enough time for that right now.”
FRIEND: Hey, do you want to check out that new bar tonight?
YOU: Sorry, I’m super busy tonight. Maybe some other time. (Proceed to stay at home, binge-watching Netflix all night.)
FRIEND: I’m going to take that improv class you said you were interested in. Want to join?
YOU: Ugh sorry, I don’t have enough time right now.
We LOVE using “time” as an excuse because it’s easy. Who is going to accuse you of having too much time on your hands? Nobody.
When we make this excuse, however, we only cheat ourselves.
Instead, it’s better to be honest with yourself and others and say, “I appreciate the offer, but that’s just not a priority for me right now.” Doing this forces you to confront the lies you often tell yourself — and helps you recognize what is important to you … and what isn’t.
Plus, who would you admire more? The person who says, “I don’t have enough time” and doesn’t show up to anything, or the person who tells you, “I appreciate the offer but that’s just not one of my priorities right now”?
OF COURSE it’s the person who is honest with you.
Once you start recognizing what is NOT a priority, you’ll start recognizing things that ARE.
ACTION STEP: Be honest and evaluate your priorities.
To help you evaluate what is a priority for you, I highly recommend what I call an “honesty bath.”
To do this, keep track of the goals you make for this month. Record them with a Word doc, pen and paper, Excel, whatever. Then put them in a drawer and set a calendar alert for the last day of the month.
At the end of the month, go through the list and see which ones you actually accomplished and which ones you didn’t get to. Then decide whether you’re going to:
- Do it
If you say that you’re going to wake up every day at 7 a.m., but every morning just slap the snooze button until it’s 8 a.m…you’re NOT going to wake up at 7 a.m.
If you claim you’re going to make your bed every morning, but have a huge project at work and haven’t worked on it in the last three weeks, guess what? You’re NOT going to make your bed every morning while you have this crazy project.
Are you actually headed to the gym 3x/week like you said you would? Keep DOING IT.
This takes a lot of self-awareness because you have to be ruthlessly honest about your strengths and weaknesses. But by looking at your past behavior, you can drastically change your future behavior for the better.
The best part? It stops that low-level anxiety we all get from having a bunch of goals bounce around in our heads. Once you make the decision, you can live guilt-free and use your energy to commit to things you’ll actually do — which brings us to…
Step 2: Stop feeling guilty
It’s interesting how people fall into the paradox of guilt — and don’t even realize it’s happening.
How often have you talked to a friend about working out, saving money, or studying for school, and heard them say something like, “Yeah, I know I really should be doing that but…” followed by some lame excuse as to why they’re procrastinating on something important?
“I know I really should be doing that” is just code for “I’m not going to do that at all.”
It’s the same with people in credit card debt — many don’t even know how much debt they have! They’d rather avoid their statements and bury their head in the sand than face the reality of how much they owe.
Why does this happen? Guilt. Plain and simple. It’s the reason why we brush things off with meaningless excuses and run away from the actual issue.
If you truly want to stop procrastinating and become a productivity machine, you need to hold yourself accountable.
ACTION STEP: Don’t run away from your guilt.
When you do feel guilty, take these four steps to address it.
Step 1: Acknowledge the guilt.
When you realize that you feel guilty about something you’re putting off — like not hitting the gym or saving up for retirement — I want you to just take a moment and acknowledge the feeling. Recognize your guilt and ask yourself what is making you feel guilty. That leads us to…
Step 2: Use the “five whys” technique.
This technique comes from a Japanese industrialist named Sakichi Toyoda. He developed the method to find solutions at the root of recurring issues related to his manufacturing plant and helped blow up his company into a household name — you might have heard of it: Toyota Motors.
At the heart of the technique is the question “why?” The idea is that most all problems can be solved by asking “why” five times — sometimes even less — and getting to the root issue.
Say you feel guilty because you’ve been meaning to open an investment account but haven’t. You can utilize the technique like this:
Why do I feel guilty?
Because I haven’t opened an investment account.
Why haven’t I opened an investment account?
Because I don’t even know where to start.
Why is that?
Because I bought an investment book years ago and haven’t read it yet.
Why haven’t I read it?
Because it’s in a box in my basement underneath the Christmas decorations.
See what happened? In less than five whys, we figured out how to begin solving this HUGE issue with just one step: taking the time to find a book. Now this person knows the first step to getting started with his investments.
Step 3: Write it all down.
Take everything from steps one and two and write it all down — your guilt, each of the whys you asked, and how you can solve everything. This will help you get a clear understanding of how your mind works when it comes to guilt and problem-solving.
It will also give you a good place to go back to when you decide to finally solve the problem — which brings us to…
Step 4: Take action…tomorrow.
That’s right — this is Ramit-approved procrastination. Once you write everything down, I want you to step back and give it some space.
Do you want to know how to stop procrastinating? It’s not by trying to do everything at once.
Because we’re HUMANS — and as humans we are naturally cognitive misers and have limited willpower.
Just doing the five whys and investigating your guilt takes a lot — so just pick it up later when you’re fresh and ready to take action. I suggest setting aside some time in a day or two so you don’t keep pushing it off.
The next time you find yourself saying something like “I’ll get to it later,” stop and evaluate why.
Maybe it’s not a priority for you right now. Maybe you just don’t want to do it. Both of these thoughts are perfectly fine. You’ll save everyone a lot of time and effort by recognizing and acting on what’s really going on.
Step 3: Change how you describe yourself
Have you ever heard of a self-fulfilling prophecy?
Basically, this is the idea that what you tell yourself becomes your reality — and it is a big problem. If you aren’t careful, you could be setting yourself up for failure before you ever get started.
Here’s an example: If you tell yourself that you are a “lone wolf,” don’t be surprised if you have a hard time making friends. When you tell yourself that you are a loner, you are reinforcing the idea that you are quiet or that you can’t get along with other people. You may even self-sabotage yourself by doing things like not joining in a conversation or not making eye contact when you meet someone. Obviously, big mistake.
But you CAN reframe your reality.
ACTION STEP: Change the way you talk (and change the way you think)
Quit hiding behind descriptions of yourself and start to focus on your actions.
- Change “I’m a loner” into “I haven’t put myself out there.”
- Move from “I’m just quiet” to “I can be shy until I get to know someone.”
- Go from “I’m big-boned,” to “I’m going to start eating a little less and moving more.”
ACTION STEP: Reframe the way you talk about yourself.
Quit hiding behind BS-descriptions of yourself as reasons for why you don’t do things.
That includes things like:
- “I can’t make friends because I’m an introvert.”
- “I’m always going to be out of shape because I’m lazy.”
- “I’m a (insert BS Myers-Briggs–type or zodiac sign here). That’s why I can’t follow orders.”
Instead, focus on building systems that can help you accomplish your goals — which brings us to…
Step 4: Build systems to accomplish goals
I always get questions along the lines of “How do I find motivation?”
A few insights from these questions:
- Motivation is undependable. Waiting for motivation to fall from the sky so you can accomplish your goals is a good way to never get anything done. Why? Because THAT WON’T HAPPEN. You can’t wait for your “muse” or “inspiration” to strike.
- You need to build the right systems instead. If you asked either of the above people, “What are your steps to accomplish those goals?” they would have no idea how to answer you. That’s because it’s hard. It’s not as appealing as waiting for motivation to strike. However, it’s a better approach.
So instead of waiting to be “motivated,” take your goal and ask yourself, “What does it take to accomplish my goal?”
And I’m not talking about high-level things like “determination” or “teamwork” or whatever else you find on motivational posters. I’m talking about concrete steps to get there. That will help you develop a solid system for accomplishing your goals.
ACTION STEP: Break down your goal into smaller steps.
Let’s take a look at a bad goal and compare it with a good one.
BAD GOAL: “I want to get fit.”
This goal is TERRIBLE. How many million Americans have told themselves this and gotten nowhere? This is because it’s vague. There’s no concrete action to it. There’s not even a way to know when you’ve accomplished the goal.
Now let’s take a look at a better way to approach it.
GOOD GOAL: “I want to eat three healthy meals a week and go to the gym two times a week for 15 minutes.”
LOVE IT. Notice how I’m focused on the process first by starting off small with three healthy meals a week. Also, it’s only 15 minutes at the gym. ANYONE can do that.
Over time, you can scale upwards. Maybe start eating a healthy meal every day. Start hitting the gym a little bit longer each time you go. Before you know it, your waistline is smaller and you have some muscles to show for it.
Do this with your own goals. Maybe you want to get a new job? Start by applying for one job a week. Maybe you want a scholarship for school? Start by simply checking out a scholarship book at a library. These small steps will lead to BIG results.
And when you’re making these systems, I suggest putting it all on a Google Calendar.
I do this with ALL of my goals.
Look at this one item:
This is a random to-do that I would normally put in the back of my head… and it would never get done. Instead, I added it to my calendar so it always gets done.
If it’s not on my calendar, IT DOESN’T EXIST.
Step 5: Reward yourself for your work
Did you know that eating more chocolate can actually help you exercise more?
According to habit expert Charles Duhigg, rewarding yourself after a job well done can help create powerful shifts in your mindset.
And he would know. He literally wrote the book on the subject with The Power of Habit (one of my favorite books on behavior). Something like eating chocolate at the end of a workout, for example, is a simple way to ignite the reward centers in your brain and cement the good feelings that are required for a habit to take root.
A while back, I was able to sit down with Charles and talk to him about the importance rewards play in helping habits stick.
Check out that conversation below.
ACTION STEP: Ask yourself, “What habit do I want to start?” and “What will I do to reward myself for taking action?”
Here are a few suggestions to get you started:
- Every 25 minutes of deep work you do, give yourself a five-minute break to do whatever you want (aka the Pomodoro Technique).
- After you hit a savings goal for the month, buy yourself something you want like a pair of shoes or a video game.
- After you cook a healthy meal, take in a few episodes of that Netflix show you’ve been meaning to check out.
The reward can be anything you want — as long as you genuinely enjoy it.
FAQs About how to stop procrastinating
What is the main cause of procrastination?
Procrastination is a behavior that’s common in our daily lives. But it’s not caused by laziness or a lack of motivation. It’s actually a reaction to stress or negative beliefs we have about ourselves. If you tend to procrastinate, don’t be hard on yourself. Instead, ask yourself if your behavior may be linked to fear, anxiety, ADHD, or another underlying issue.
Is procrastination a mental illness?
While procrastination is not a mental disorder on its own, it can be a symptom of other challenges. A person who procrastinates may have other mental health issues like anxiety, depression, and ADHD.
What is the 1-minute rule?
Any task that you can finish in one minute or less, you do right away. For example, if you get home and put your shoes away right away, it will be done in less than one minute. The same goes for making the bed first thing in the morning. It takes just a few minutes to do this small task, but it makes your whole day feel so much better!
The truth about procrastinating
If you want to truly stop procrastinating, you have to come to terms with two truths of productivity:
- Truth #1: We all have the same amount of time in the day — so STOP BLAMING TIME (or your lack thereof). It doesn’t matter if you’re Bill Gates or a busy parent. You just need to learn how to manage your time better (more on that later).
- Truth #2: You don’t have to be an emotionless robot in order to stop procrastinating. Focus and time management are about mindsets and simple — yet powerful — shifts in how you approach your to-dos.
By adopting the right mindset, you can create habits that stick instead of struggling to get the simplest of tasks done.