Depending on how your interview went, you could be one follow-up email away from landing your dream job.
But what should your email say? When should you send it? And what do you do if you don’t hear back?
Today, I’ll show you how to craft the perfect interview follow-up email. Because when you do this right, it will instantly make you the clear favorite for any job you’re after.
Why sending an interview follow-up email is a critical step
If you want a successful interview, there’s one secret you need to know about:
Your interviewer’s reputation is on the line.
Based on the few minutes they interact with you, your interviewer has to make a lot of important assessments. Do you have the right skills? Will you fit with the company culture? Are you reliable and trustworthy? etc.
It’s like speed-dating on steroids — with one major exception. If they judge you incorrectly, they don’t just risk an awkward second date. They risk their boss questioning their judgment for the rest of their career.
It’s important to keep this in mind when you go into an interview.
Your success is in their best interest. And when you follow-up correctly after an interview, you make their job easier by proving you’re a top-performer who deserves the job.
It’s easy to see why sending a follow-up email is a no-brainer. The tough part is knowing what your email should say.
That’s why I’ve included these templates and word-for-word scripts you can use to follow up perfectly, every time.
Before you do anything
Before you even consider rushing home to draft that perfect email, make sure you do one thing: grab the business cards or contact information of everyone you spoke to. And I mean EVERYONE.
Was there someone who screened you on the phone before you got the interview? Get their email.
Was there a panel of interviewers? Write down their contact info.
If you get one card, you should also be able to figure out the email address of everyone else.
Did a receptionist escort you to a waiting area and grab you a glass of water before your interview? Grab her business card too. I can’t think of a single employer who wouldn’t LOVE it if their receptionist told them about the awesome interviewee who emailed them to thank them for helping them that day.
The little details go a long way when it comes to the follow-up.
How to follow up with the hiring manager (with word-for-word script you can copy and paste)
Here’s exactly what to say in your follow-up email to the hiring manager:
Notice three key things about this email:
- It’s a short, simple email. Your follow-up email doesn’t need to be fancy or complicated. In fact, making your email too long will either bore the hiring manager or make them think you’re desperate.
- It’s specific. In your email, be sure to get specific about the details. Bring up something that you actually enjoyed talking about in the interview. These details will trigger the hiring manager’s memory and help make a great, lasting impression.
- It should be sent as quickly as possible. Aim to send your email within two hours of your interview. This will show your enthusiasm, and it’ll be easier for you to remember all the details you should include.
Advanced tip: The best people in every field automate as many areas of their lives as possible. You can actually automate your interview follow-up email, if you want to save some time and ensure it gets sent. You can do this by creating a draft of your follow-up email before you even go to the interview. That way after it’s done, you can simply open the draft, fill in the missing details, and hit “send.” Boom. You’re done and can spend more time focusing on the Big Wins in your life.
What to do if you don’t hear back
If you don’t hear back from the interviewer immediately, it’s not the end of the world. In fact, that’s expected. So you need to be prepared to follow up again without sounding angry or desperate.
After waiting a few days, you can use this gentle email template to nudge them along:
Notice how this email is short and gets right to the point. It uses a light touch, but it still lets them know you’re interested in the job.
It’s also important that this email doesn’t makes the recipient feel guilty for not replying sooner. If you make them feel that way, a follow-up will actually backfire on you and you could lose the opportunity altogether.
The most likely thing is that they’re just busy or your first message got lost in the inbox. This email will grab their attention and bring your interview back to the top of their mind.
After that, wait one more week before sending your next, and final, response.
Advanced tip: Be sure to download a tracking app, such as HubSpot’s email tracking tool, that lets you know exactly when your interviewer opens your follow-up message. The tool notifies you the moment they see your email, so you’ll be able to follow up right then while you’re fresh on their minds. Doing this is key because it’s not disruptive since they’re already reading your email and saves both you and the interviewer time.
When to call it quits on following up
If you still haven’t heard back a week later, reply to your previous interview follow-up email, saying this:
If they’re interested, they’ll get back to you. If they still don’t reply, it’s probably safe to assume they’ve chosen someone else for the role.
If that’s the case, your interview probably didn’t go so well. That’s okay though. It happens to everyone at some point.
>But that shouldn’t be the norm. With a few tweaks, you can easily dominate every interview you have.
Interview better than 99% of people
Yes, you can. Let me show you how.
I recorded a quick video on the 3 simple strategies you can use to dominate your next — and every — interview. You’ll learn:
- What to say (word for word) when you get a difficult interview question
- How to show the hiring manager that you deserve the job (hint: it’s not just about the words you use)
- How to signal that you’re a top candidate (even if you’re fresh out of college or entering a new field)
Yours for free, my gift to you. Just sign up below.